Savannah del Ray
July 27, 2018

Your first time booking a band- whether it’s for your wedding, a private event, or a corporate function- can be quite the daunting and overwhelming task! That’s why we’ve decided to share our top tips and tricks, gathered from years of event entertainment experience, on how to book a band to help make your task as worry-free as possible and give you peace of mind throughout your booking process.

Here’s our best tips and tricks on how to book a band for your next event:

1.Form a Vision

When you think about your event, what things start to come to mind?

Do you need…

Background ambiance while guests mingle and chat…

KLF Harpist performing at the GWBC Lace Awards Gala
KLF Harpist performing at the GWBC Lace Awards Gala

Or do you have a huge dance floor that you want to keep full? ( Or Maybe a little of both?)

Infinity Show Band performing at the Gibson/Margeson wedding reception. Photo cred: Taylor Square Photography
Infinity Show Band performing at the Gibson/Margeson wedding reception. Photo cred: Taylor Square Photography

Does your event have a theme?

Infinity Show Band at the UNCF Masked Ball. Photo cred: AJ Shorter Photography www.AJShorter.com
Infinity Show Band at the UNCF Masked Ball. Photo cred: AJ Shorter Photography www.AJShorter.com
Kerwin L Felix Band @ APTF Space-Themed Event
Kerwin L Felix Band @ APTF Space-Themed Event
Kinetik Soundz @ a 70s themed birthday party. Photo Cred: PWP Studio
Kinetik Soundz @ a 70s themed birthday party. Photo Cred: PWP Studio

What type of music do you want played?

KLF Steel Pan Drummer playing Caribbean Music for an event.
KLF Steel Pan Drummer playing Caribbean Music for an event.
Live Exchange Party Music performing wedding music that got the bride on stage and dancing!
Live Exchange Party Music performing wedding music that got the bride on stage and dancing!
Phat Katz Brass Band playing Holiday Music (in the snow!)
Phat Katz Brass Band playing Holiday Music (in the snow!)
String trio performing Classical Music at a wedding ceremony.
String trio performing Classical Music at a wedding ceremony.

How big is your venue space?

If you have a smaller venue, we suggest a smaller 2-3 piece band (pictured above), or a DJ.
If you have a smaller venue, we suggest a smaller 2-3 piece band (Kerwin L Felix Duo pictured above), or a DJ.
We recommend using a 7 to 10 piece band (like our Infinity Show Band) for venues with a lot of space and a big stage a dance floor!
We recommend using a 7 to 10 piece band (like our Infinity Show Band) for venues with a lot of space and a big stage a dance floor!

 

 

 

 

 

 

How many people are attending?

A soloist is usually best when there is a crowd of 100 or less attendees.
A soloist is usually best when there is a crowd of 100 or less attendees.
The more attendees you have, the better it is to have a louder sound and a bigger band!
The more attendees you have, the better it is to have a louder sound and a bigger band!

 

 

 

 

 

These are all great questions to begin asking yourself when forming a vision for your event. Knowing the answers to these questions will help our KLF representative match you with the perfect entertainment to execute your vision.

2. Know Your Budget

Knowing your budget is one of the most important aspects of selecting your entertainment. KLF Pro Entertainment works with all types of budget sizes, and will pair you with the best entertainment based on your vision and budgetary needs.

If your budget is under $2000, possible musical entertainment options include:

A solo musician- anything from a Saxophonist (pictured), to pianist, guitarist, or DJ. Photography by: PatrickSchneiderPhoto.com
A solo musician- anything from a Saxophonist (pictured), to pianist, guitarist, or DJ. Photography by: PatrickSchneiderPhoto.com
A trio group (pictured: Kerwin L Felix band Trio)
A trio group (pictured: Kerwin L Felix band Trio)

 

 

 

 

 

 

If your budget is between $2000-4000, possible options include:

A smaller 4-5 pc band (pictured: Kerwin L Felix Band) that includes a vocalist.
A smaller 4-5 pc band (pictured: Kerwin L Felix Band) that includes a vocalist.
A 5 pc Brass Band (pictured: Phat Katz Brass Band).
A 5 pc Brass Band (pictured: Phat Katz Brass Band).

 

 

 

 

 

For higher budgets over $5000, possible entertainment options include:

Our Party At The Limit Band that includes 8 pcs AND a DJ!
Our Party At The Limit Band that includes 8 pcs AND a DJ!
The #1 Party Band in the metro-Atlanta area- Infinity Show Band (10 pcs)!
The #1 Party Band in the metro-Atlanta area- Infinity Show Band (10 pcs)!
Our 7 pc Live Exchange Party Band!
Our 7 pc Live Exchange Party Band!

 

These are just examples and don’t reflect the only options available. We work with budgets of all sizes and will do our best to accommodate your vision within your budget constraints!

3. Watch Promo Videos 

Make sure to watch some sample clips of your entertainment before you decide to book so you get a feel for the band/entertainment you are trying to book.

You can watch our band’s promo videos by clicking the links below:

It’s also a good idea to check out the bands’ social media pages for live footage from events!

4. Read reviews

Checking reviews is a great way to get a feel for the band or artist before even booking them! Was the band on-time and performance ready? Did they keep the dance floor full? Was their client satisfied? You usually learn a little bit more about the band than you normally would from just speaking to a representative!

All of our bands and our company have never received less than a 5 star review for the entertainment we’ve provided. You can check out our reviews here:

Testimonials

Facebook Reviews

Google Reviews

 

5. Ask Us Questions

When in doubt, ask questions! Our KLF Pro Entertainment Admin team specializes in customer service and event planning. We are more than happy to answer your questions and we care more about making your event right rather than making a profit. To us, it’s all about “Creating Unforgettable Magical Moments” at each and every event.

 

Don’t hesitate to reach out to us at info@klfproentertainment.com or 678-402-6041 with your questions and a representative will respond in 24 hours or less!

 

Ready to Take Your Event
To The Next Level?

Call us at 678-402-6041
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An Unforgettable Night

★ ★ ★ ★ ★

“The Infinity Show Band made our Conclave Gala an unforgettable night. The range of music genres was exceptional and the performances were excellence. The nonstop selections kept our guests moving to the beat all night. Just when I thought it was over, the Band played “This is How We Do It.” We all went wild…. Read More

Kerwin And His Team Were Amazing

★ ★ ★ ★ ★

“Kerwin and his team were amazing. From the initial contact to the day of the event, his team was on top of communications and details and made my job easy. We used them for a corporate event in Atlanta and the range of songs that they played was so perfect for our wide range of… Read More